Shop Manual
Reference: Univ. Policy Statement #74

Who May Drive

The North Carolina State insurance carrier, Travelers Insurance Company, requires that drivers of university owned vehicles fulfill several requirements.

1.  Drivers must be current, active, employees of the university.

2.  Drivers must hold a current valid driving license from any state.

3.  Drivers must pass a supplemental writing and practical driving test.

a.  This will qualify the driver for a University driving license.

b.  License is issued by University Safety Office

4.  Present the university license when checking out the keys to the  vehicle.

Check Out Guidelines

FACULTY and STAFF:

1.  Faculty and staff of all departments, who hold a valid university driving license, may use the pickup truck to conduct College of Engineering business.

2.  Valid University driving license must be presented for check out.

3.   The keys may be checked out at the Mechanical Shop room #130 A.

4.   Advance notice should be given to insure availability of the vehicle.

5.   A departmental account number must be provided to allow the fuel to be replenished, when the truck is returned, at the Facilities Management pump.

STUDENTS:

1.  Student employees may operate the College of Engineering vehicle.
2.  Faculty approval (Signature) is required.
3.  Student's use must be in support of a sanctioned College of Engineering activity.
4.  The student must obtain a university driving license in compliance with university policy.
5.  Advance notice should be given to insure availability of the vehicle.
6.  A departmental account number must be provided to allow the fuel to be replenished, when the truck is returned, at the Facilities Management pump.

General Guidelines

1.  Before driving away, inspect the vehicle for damage. Make the shop technician aware of any damage you find.

2.  Notify the shop technician as soon as possible of malfunctions or damage so that arrangements for correction can be made.

3.  All trash and personal items must be removed prior to returning the truck.

4.  If the truck is very dirty there are wash racks at the Facilities Management compound. If time does not allow washing, Facilities Management will wash and clean out the truck for an additional charge of $15.00.

5.  The truck should be returned with a full tank of gas:

a. WHILE ON THE ROAD:

Buy gas using your personal cash or your credit card and submit a check request for reimbursement.

b. OR UPON YOUR RETURN:

Fill tank at Facilities Management pump. Using the same account number as on the checkout sheet.  Go to the service counter at Facilities Management and fill out a fuel voucher.  The staff at the service counter will direct you to the proper pump to fill up.  Once the truck is filled it can be returned to COE.

6. If a trailer will be pulled with the truck, it must be connected using all equipment included with the hitching mechanism. This includes, anti-sway bars, equalization bars, breakaway chains, and safety chains.

a. Keys for the trailer should be turned in at the same time as returning the truck.

b. The same guidelines for the truck control trailers where applicable to trailers.